Application & Lease Cancellation or Termination

We hope that residents will not need to cancel their application or lease, but we understand that situations happen which make it necessary.  In the event a resident must cancel their application or lease, email your community's staff at either Miramar or Momentum Village as soon as possible to begin the process. 

Application Cancellation

A student who has applied to either Miramar or Momentum Village may cancel their application IF they have not signed a lease.  To cancel the application, send an email to the appropriate community.  When canceling the application, keep in mind that the application/administration fee is non-refundable.  If a deposit was paid, it will be refunded.

Lease Cancellation

A student who has signed a lease may cancel that lease by following proper procedures outlined in the resident's lease.  The information below is only a summary - refer to your lease for full details.

Miramar Policy, Deadlines and Fee Schedule* - 2017-2018 Residents

Prior to August 1 (for Fall move-in) and January 1 (for Spring move-in), resident (not parent/guardian/guarantor) must submit written notification of cancellation (email or letter) and pay a $500 lease termination fee.  After the above dates, resident must give 30 days written notice and pay a lease termination fee equal to 2 (two) monthly installment payments.  Written notice of cancellation must be sent to miramar@americancampus.com.  All cancellations are subject to review and approval.

Momentum Village Policy, Deadlines and Fee Schedule* - 2017-2018 Residents

  • Cancel on or before July 25th, 2017 (30+ days before move-in day): Loss of $150 security deposit.
  • Cancel from July 26th - August 24th, 2017 (less than 30 days before move-in day): Loss of $150 security deposit plus a $400 cancellation fee.
  • Cancel from August 25th, 2017 thru April 15, 2018: Loss of $150 security deposit plus a $600 cancellation fee.

Written notification of desire to cancel the lease must be sent to momentumvillage@americancampus.com. All cancellations are subject to review and approval.

Important Note: Once a student moves-in to (or should have moved into) Momentum Village, the lease may only be terminated if the resident is no longer attending/enrolled at TAMU-CC**, has military orders to leave the area, or officially withdraws from the University. 

*This information applies to 2017-2018 leases only.  

**Enrollment is only required for the fall and spring semesters.

2018-2019 Lease Cancellation Policy, Deadlines, and Fee Schedule

This information only applies to leases at Miramar and Momentum Village for the 2018-2019 year.

RELEASES FROM LEASE.  Cancellation or termination of Lease may be subject to the following liquidated damages. All cancellation or termination requests must be made in writing by Tenant [Resident] to Landlord. 

Cancellation/Termination Reason Liquidated Damages Due

Cancellation Prior to Occupancy

If canceled 30+ days prior to Lease Effective Date:

Not Attending TAMUCC

All Other Reasons

 

 

Loss of application fee and security deposit.

Loss of application fee, security deposit + $500 fee.

Cancellation Prior to Occupancy

If canceled within 30 days of Lease Effective Date:

Not Attending TAMUCC

All Other Reasons

 

Loss of application fee and security deposit + $250 fee.

Loss of application fee, security deposit + $1000 fee.

Termination During Occupancy

Withdrawal

(non-enrollment in summer does not constitute a withdrawal)

 

$500 fee.

Termination During Occupancy

Other Reasons (including eviction)

 

Not allowed/financially obligated to full Lease.

TENANTS ARE NOT REQUIRED TO BE ENROLLED FOR SUMMER CLASSES. NON-ENROLLMENT WILL NOT BE ACCEPTED AS A REASON FOR CANCELLATION. Within three (3) days of the effective date of Tenant’s withdrawal or academic dismissal from the University, Tenant shall submit to Landlord at the MIRAMAR business office a letter requesting a release from the Lease, along with correspondence from the University’s Registrar’s Office or Dean’s Office confirming Tenant’s withdrawal or academic dismissal from the University.  Within seven (7) days of receipt of said documentation, Landlord will provide a written response granting or denying Tenant’s request for a release from this Lease.  If Landlord grants the request, Tenant must vacate Tenant’s assigned room at MIRAMAR and remove Tenant’s personal property from the room no later than three (3) days after the date on Landlord’s written notice to Tenant granting said release. The release granted to Tenant hereunder shall only relieve Tenant and guarantor of their obligations under this Lease, particularly with respect to rental payments, that would have arisen after the date on which Tenant moves out of MIRAMAR.  Notwithstanding anything to the contrary herein, said release shall specifically be conditioned upon the following:  a) Tenant moving out of MIRAMAR consistent with the manner and time frame outlined above; b) Tenant paying Landlord for Rent and additional rent (as defined earlier above) for any time prior to the date Tenant moves out of MIRAMAR; c) Tenant promptly paying Landlord, upon notice from Landlord, for any damage caused by Tenant to the Premises, MIRAMAR or the furnishings and fixtures contained therein; and d) Tenant must pay Landlord any outstanding balance on the day Tenant moves out of MIRAMAR.  If Tenant has prepaid any sums due hereunder, excluding a security deposit, Landlord shall reimburse Tenant for such prepaid sums., less items “a,” “b,” “c,” and “d” referenced in the proceeding sentence.

Lease Termination

The management may terminate a resident's lease with due cause as outlined in the resident's lease.  The most common causes of lease termination are discussed below.

Failure to pay rent

Residents are expected to pay for their housing either in a lump sum at the beginning of the semester or on the 1st (first) of every month during the lease term.  If a student fails to submit payment by the 1st of each month, the resident will be charged late fees  until payment is made, as described in the lease.  Should a resident fail to make payment, management may begin the eviction process as outlined in the lease.  Please review your lease for important deadlines and late payment fee information.

Forced removal from housing (eviction)

Residents may be evicted from housing for violating certain provisions in the lease and/or violating the Student Code of Conduct. Residents evicted for these reasons must move out of their room in the time frame provided in the official communication from either the Student Conduct Officer or housing management.  The resident is still responsible for any rent and other monies owed through the end of the lease.  For example, if a student is evicted in February and the lease goes through May, the student must still pay rent for March, April and May.

Subleasing and Guests

Residents may not sublease their room to another individual or ‘give’ their room to anyone else.  Additionally, residents may not allow another person to live with them.  A resident attempting to sublease their room may be subject to eviction.  Please refer to your lease for additional information regarding subleasing and guest policies.