Application & Lease Cancellation or Termination

We hope that residents will not need to cancel their application or lease, but we understand that situations happen which make it necessary.  Please read below to understand how to cancel your application or lease. 

Application Cancellation

A student who has applied to either Miramar or Momentum Village may cancel their application IF they have not signed a lease.  To cancel the application, send an email to the appropriate community.  When canceling the application, keep in mind that the application/administration fee is non-refundable.

Lease Cancellation

A student who has signed a lease may cancel that lease by following proper procedures outlined in the resident's lease.  The information below is only a summary - refer to your lease for full details.

To begin the lease cancellation process, please complete this form and upload the requested documentation. All cancellations are subject to review and approval.

2019-2020 Lease Cancellation Policy, Deadlines, and Fee Schedule

RELEASES FROM LEASE.  Cancellation or termination of Lease may be subject to the following liquidated damages. All cancellation or termination requests must be made in writing by Tenant [Resident] to Landlord. 

Lease cancellation table

When lease is canceled

Policy & Fees

Fall* leases canceled prior to May 15th

and

Spring** leases canceled prior to Dec. 15th

*Fall lease means the lease starts in the fall semester.

**Spring lease means the lease starts in the spring semester.

$500 cancellation fee for any reason.
After May 15th/December 15th (as appropriate for the lease start date)

Student is not attending TAMU-CC: $600 cancellation fee

Student is still attending TAMU-CC: The cancellation will only be approved if the community is at full capacity and the space can be re-leased to another student.  The student will be charged a $500 cancellation fee.

After lease start date (usually move-in day) Only allowed if student has withdrawn from TAMU-CC.  The student will be charged a $750 cancellation fee. 

Please note, your account must be current with Miramar and/or Momentum Village to avoid a hold being placed on your account.

Any lease cancellation will result in the loss of the application fee and security deposit, in addition to the charges above.

TENANTS ARE NOT REQUIRED TO BE ENROLLED FOR SUMMER CLASSES. NON-ENROLLMENT WILL NOT BE ACCEPTED AS A REASON FOR CANCELLATION. Within three (3) days of the effective date of Tenant’s withdrawal or academic dismissal from the University, Tenant shall submit to Landlord at the MIRAMAR business office a letter requesting a release from the Lease, along with correspondence from the University’s Registrar’s Office or Dean’s Office confirming Tenant’s withdrawal or academic dismissal from the University.  Within seven (7) days of receipt of said documentation, Landlord will provide a written response granting or denying Tenant’s request for a release from this Lease.  If Landlord grants the request, Tenant must vacate Tenant’s assigned room at MIRAMAR and remove Tenant’s personal property from the room no later than three (3) days after the date on Landlord’s written notice to Tenant granting said release. The release granted to Tenant hereunder shall only relieve Tenant and guarantor of their obligations under this Lease, particularly with respect to rental payments, that would have arisen after the date on which Tenant moves out of MIRAMAR.  Notwithstanding anything to the contrary herein, said release shall specifically be conditioned upon the following:  a) Tenant moving out of MIRAMAR consistent with the manner and time frame outlined above; b) Tenant paying Landlord for Rent and additional rent (as defined earlier above) for any time prior to the date Tenant moves out of MIRAMAR; c) Tenant promptly paying Landlord, upon notice from Landlord, for any damage caused by Tenant to the Premises, MIRAMAR or the furnishings and fixtures contained therein; and d) Tenant must pay Landlord any outstanding balance on the day Tenant moves out of MIRAMAR.  If Tenant has prepaid any sums due hereunder, excluding a security deposit, Landlord shall reimburse Tenant for such prepaid sums., less items “a,” “b,” “c,” and “d” referenced in the proceeding sentence.

2018-2019 Lease Cancellation Policy, Deadlines, and Fee Schedule 

RELEASES FROM LEASE.  Cancellation or termination of Lease may be subject to the following liquidated damages. All cancellation or termination requests must be made in writing by Tenant [Resident] to Landlord. 

Lease cancellation table
Before start of lease agreement (scheduled move-in day) After start of lease agreement (scheduled move-in day)

30 (+) days prior to start of lease agreement (scheduled move-in day):

  1. If you cancel your lease 30+ days prior to the lease start date and will not attend TAMU-CC, then you will lose your application fee and security deposit.
  2. If you cancel your lease 30+ days prior to the lease start date and will still attend TAMU-CC, then you will lose your application fee, security deposit, and get charged a $500 cancellation fee.

Withdraw during Fall or Spring semester:

If you cancel your lease after you have moved in (or should have moved in), you may only do so if you are completely withdrawing from TAMU-CC. You will lose your application fee, security deposit, and be charged a $500 cancellation fee.

30 (or less) days prior to start of lease agreement (scheduled move-in day):

  1. If you cancel your lease 30 (or fewer) days prior to the lease start date and will not attend TAMU-CC, then you will lose your application fee, security deposit, and pay a $250 cancellation fee.
  2. If you cancel your lease 30 (or fewer) days prior to the lease start date and will still attend TAMU-CC, then you will lose your application fee, security deposit, and pay a $1000 cancellation fee.

 

All Other Reasons

If you are canceling your lease agreement for any other reason, then you are financially obligated to paying the remainder of your lease. You also understand that a hold will be placed on your TAMU-CC account if your lease is not paid.

 

Please note, your account must be current with Miramar and/or Momentum Village to avoid a hold being placed on your account.

 Please note, your account must be current with Miramar and/or Momentum Village to avoid a hold being placed on your account.

TENANTS ARE NOT REQUIRED TO BE ENROLLED FOR SUMMER CLASSES. NON-ENROLLMENT WILL NOT BE ACCEPTED AS A REASON FOR CANCELLATION. Within three (3) days of the effective date of Tenant’s withdrawal or academic dismissal from the University, Tenant shall submit to Landlord at the MIRAMAR business office a letter requesting a release from the Lease, along with correspondence from the University’s Registrar’s Office or Dean’s Office confirming Tenant’s withdrawal or academic dismissal from the University.  Within seven (7) days of receipt of said documentation, Landlord will provide a written response granting or denying Tenant’s request for a release from this Lease.  If Landlord grants the request, Tenant must vacate Tenant’s assigned room at MIRAMAR and remove Tenant’s personal property from the room no later than three (3) days after the date on Landlord’s written notice to Tenant granting said release. The release granted to Tenant hereunder shall only relieve Tenant and guarantor of their obligations under this Lease, particularly with respect to rental payments, that would have arisen after the date on which Tenant moves out of MIRAMAR.  Notwithstanding anything to the contrary herein, said release shall specifically be conditioned upon the following:  a) Tenant moving out of MIRAMAR consistent with the manner and time frame outlined above; b) Tenant paying Landlord for Rent and additional rent (as defined earlier above) for any time prior to the date Tenant moves out of MIRAMAR; c) Tenant promptly paying Landlord, upon notice from Landlord, for any damage caused by Tenant to the Premises, MIRAMAR or the furnishings and fixtures contained therein; and d) Tenant must pay Landlord any outstanding balance on the day Tenant moves out of MIRAMAR.  If Tenant has prepaid any sums due hereunder, excluding a security deposit, Landlord shall reimburse Tenant for such prepaid sums., less items “a,” “b,” “c,” and “d” referenced in the proceeding sentence.

Lease Termination (eviction)

The management may terminate a resident's lease with due cause as outlined in the resident's lease.  The most common causes of lease termination are discussed below.

Failure to pay rent

Residents are expected to pay for their housing either in a lump sum at the beginning of the semester or on the 1st (first) of every month during the lease term.  If a student fails to submit payment by the 1st of each month, the resident will be charged daily late fees until payment is made, as described in the lease.  Should a resident fail to make payment, management may begin the eviction process as outlined in the lease.  Please review your lease for important deadlines and late payment fee information.

Lease & Student Code of Conduct Violations

Resident leases may be terminated for violating provisions in the lease and/or violating the Student Code of Conduct. Residents evicted for these reasons must move out of their room in the time frame provided in the official communication from either the Student Conduct Officer or housing management.  The resident is still responsible for any rent payments and other monies owed through the end of the lease.  For example, if a student is evicted in February and the lease goes through May, the student must still pay rent for March, April and May.

Subleasing and Guests

Residents may not sublease their room to another individual or ‘give’ their room to anyone else.  Additionally, residents may not allow another person to live with them.  A resident attempting to sublease their room may be subject to eviction.  Please refer to your lease for additional information regarding subleasing and guest policies.